DepEd Order No. 024, s. 2023
Guidelines on the Provision of Supplementary Learning Resources for Public School Libraries and Library Hubs
SEP 19 2023
DepEd ORDER
No. 024, s. 2023
GUIDELINES ON THE PROVISION OF SUPPLEMENTARY LEARNING RESOURCES FOR PUBLIC SCHOOL LIBRARIES AND LIBRARY HUBS
To: Undersecretaries
Assistant Secretaries
Bureau and Service Directors
Minister, Basic, Higher, and Technical Education, BARMM
Regional Directors
Schools Division Superintendents
Public Elementary and Secondary School Heads
All Others Concerned
1. The Department of Education (DepEd) issues the enclosed Guidelines on the Provision of Supplementary Learning Resources (SLRs) for Public School Libraries and Library Hubs to ensure the provision of SLRs for use in public basic education schools.
2. Through this Order, DepEd sets standards in the provision of SLRs which shall augment the available text-based learning resources for public school libraries and library hubs and help learners master the skills, knowledge, and experiences needed for lifelong learning.
3. It is also aimed to guide DepEd Central and field offices in the performance of their respective duties and responsibilities relative to the provision of SLRs, which covers identification of SLR needs, and procurement and distribution of SLRs. The guidelines are based on the policy of good governance and aligned with the goal of ensuring effective, efficient, and timely provision of SLRs that adhere to learning resource standards and requirements of the Enhanced Basic Education Program or the K to 12 Program under the Republic Act No. 10533, also known as the Enhanced Basic Education Act of 2013.
4. This DepEd Order shall take effect immediately upon its approval. Certified copies of this Order shall be registered with the Office of the National Administrative Register (ONAR) at the University of the Philippines Law Center (UP LC), UP Diliman, Quezon City.
5. All orders and related issuances, rules and regulations, and provisions that are inconsistent with these guidelines are repealed, rescinded, or modified accordingly.
6. For more information regarding this issuance, please contact the Bureau of Learning Resources-Quality Assurance Division, Department of Education Central Office, DepEd Complex, Meralco Avenue, Pasig City, through email at blr.lrqad@deped.gov.ph or at telephone numbers (02) 8634-1054 and 8631-9294.
7. Immediate dissemination of this Memorandum is tired.
(SGD) SARA Z. DUTERTE
Vice President of the Republic of the Philippines
Secretary of the Department of Education
Encl.:
As stated
Reference:
DepEd Order Nos. 035, s. 2019 and 48, s. 2011
To be indicated in the Perpetual Index
under the following subjects:
BASIC EDUCATION
CURRICULUM
FUNDS
LEARNERS
LEARNING RESOURCES
LIBRARY
POLICY
PROCUREMENT
PROGRAMS
SCHOOLS
(Enclosure to DepEd Order No. 024, s. 2023)
GUIDELINES ON THE PROVISION OF SUPPLEMENTARY LEARNING RESOURCES FOR PUBLIC SCHOOL LIBRARIES AND LIBRARY HUBS
I. Rationale
The school library and library hub are integral components of the school environment in the implementation of the Enhanced Basic Education Program or K to 12 Program under the Republic Act (R.A.) No. 10533[Enhanced Basic Education Act of 2013], and aligned with applicable DepEd issuances including DepEd Order (D.O.) Nos. 56, s. 2011[Standards for Philippine Libraries] ; 64, s. 2009[Institutionalization of DepEd Library Hub Project in All Regions and Schools Divisions Nationwide] ; and 75, s. 2008[Institutionalization of the Maintenance and Operation of Library Hubs], as well as DECS Order No. 6, s. 1998[Policies and Programs for School Library Development].
They serve to a) support the K to 12 Curriculum and its literacy and numeracy programs through the equitable provision of quality and accessible supplementary learning resources (SLRs) to all public school libraries and library hubs, and b) advocate a culture of reading, research, and innovation.
Further, to continuously improve and realize their functions and services, school libraries and library hubs should have:
1. extensive and up-to-date collection,
2. professional and competent staff,
3. relevant and responsive policies,
4. adequate reading and learning spaces,
5. responsive Information and Communication Technology (JCT) reading and learning tools and equipment
6. compliance with DepEd library programs and information services.
Review of policies, including DECS Order 25, s. 1999[Procurement of Instructional Materials] and DepEd Order Nos. 38, s. 2007[Reiteration of the Moratorium on the Procurement of Supplementary and Reference Materials]; 64, s. 2010[Corrigendum to DepEd Order No. 119, s. 2009 (Additional Guidelines on the List of Approved Supplementary Reading and Reference Materials)]; and 44, s. 2013[Moratorium on the Procurement of Supplementary Reading Reference, and Other Instructional Materials (IMs)], relative to the moratorium on procurement of supplementary and reference materials was undertaken to address related issues and concerns.
The data gathered during the monitoring and evaluation made in 2016 and 2018 showed that very few public school libraries and library hubs were functional and most of the library collections were outdated. Since the titles in library collections in public schools and library hubs nationwide are insufficient considering the growing and evolving needs of Filipino learners, it is imperative to expand the library collection and procure new titles for the school libraries and library hubs.
Thus, these guidelines are issued to set the standards for the provision of library collections for public school libraries and library hubs.
II. Scope
These guidelines cover the provision process of SLRs which includes the identification of SLR needs, and the procurement and distribution of SLRs. In ensuring the provision of SLRs, the process starts from the planning phase, then the bidding phase – which must be consistent with R.A. No. 9184[Government Procurement Reform Act], its Revised Implementing Rules and Regulations (IRR), and relevant issuances of the Government Procurement Policy Board (GPPB) - up to supply and delivery.
Provision of SLRs through DepEd procurement utilizing DepEd funds or from other funding sources requiring DepEd recommendation shall likewise be based on these guidelines.
Donation of SLRs shall also undergo an evaluation process as stipulated m this issuance, and other government rules and regulations.
III. Definition of Terms
For these guidelines, the following terms shall have their respective meanings, viz:
1. Allocation List is the list of SLRs to be procured by the Regional Office (RO), if applicable, including its specifications and corresponding quantities for distribution to the targeted public school libraries and library hubs.
2. Book Fair is an event, whether online, physical, or a combination of both, featuring SLRs that are being sold by a group of publishers or suppliers. It may be organized by the DepEd and/or the National Book Development Board (NBDB), by a particular SDO/RO or a cluster thereof, or by other entities to provide a venue where the various SLRs are showcased and to be examined by various school/SDO representatives. The book fair shall in essence constitute, among other activities, the market study and scoping usually undertaken by end-users (EU) or implementing units (IU) as a prerequisite to procurement. In lieu of a book fair, the DepEd CO, RO, and SDO may organize a book review display.
3. Book Review Display (BRD) is a display of SLRs for physical assessment as to its description, age appropriateness, and content that serves as a guide for the identification of titles by a School or Division SLR Committee
4. Learning Corner is primarily an extension service of a school library. It is an area or space in the Kinder to Grade 3 public school classrooms where SLRs and other educational materials are made available for the learners to use and play with. Learning corners for other grade areas may likewise be established, subject to space availability.
5. Learning Resources (LRs)DepEd Order No. 012, s. 2022 are any text-based (print or non-print) or nontext-based materials aligned with the K to 12 curriculum and used as primary bases or supplements to teaching and learning processes.
6. Library Hub is a reservoir of SLRs located within a schools division which aims to provide public elementary and secondary schools with SLRs. The SLRs are arranged in plastic bins and sorted by learning area and grade level.
7. Market Scoping includes activities that may include physical or online book fairs, and/ or book review displays, browsing available book catalogues, and visiting local bookstores to get information on available SLRs.
8. Off-the-Shelf Form is the physical appearance of SLRs that are existing in the education field or are commercially available and may be reprinted as needed.
9. Priority List is the list indicating the titles, quantities, authors, International Standard Book Number (ISBN), and other details of the SLRs to be completed after the identification stage. Said list shall be submitted to the Division SLR Management Team for verification of the titles included in the list and their corresponding cost. This document shall be consolidated into an Allocation List for purposes of procurement and distribution.
10. Public/Competitive Bidding, as defined under section 5 (h) of the Revised IRR of R.A. No. 9184, otherwise known as the Government Procurement Reform Act, refers to a method of procurement which is open to participation by any interested party and which consists of the following processes: advertisement, pre-bid conference, eligibility screening of prospective bidders, receipt and opening of bids, evaluation of bids, post-qualification, and award of contract.
11. Quantity Limits refers to the maximum number of SLRs to be procured for each school library or library hub.
12. School Library is an information center, audio-visual center, and instructional media center which is associated or connected to a school whose target users are learners, teachers, and non-teaching staff.
13. Supplementary Learning Resources (SLRs) are learning resources (LRs) that support and complement the K to 12 curriculum and are intended for public school libraries and library hubs.
The following are the types of SLRs included under these guidelines:
a. General References
These LRs provide a variety of information on topics of general interest. These
include materials such as but not limited to, encyclopedias, dictionaries, yearbooks, thesaurus, bibliographies, geographical sources, atlases, almanacs, serials, periodicals, and directories.
b. Learning Area References
These are materials that support learning and teaching the different learning areas under the K to 12 Program, different domains/strands, and particular topics. For purposes of these guidelines and consistent with Section 3.a of R.A. No. 804 7, 12 textbooks are not considered learning area references.
c. Fiction Books/Creative Works
These are reading materials that include a variety of literary works such as but not limited to, novels, collections, or anthologies of short stories, collections, or anthologies of poetries, creative non-fiction, folk literature, big books, and story books.
d. Non-Book Type SLRs
These are learning resources in a format other than print on paper which may include educational toys, flashcards, posters, maps, charts, video recordings, audio recordings, movies, documentaries, and information in digital formats such as machine-readable data files. Non-book-type SLRs may require special equipment or device for listening and/ or viewing.
For the purposes of these guidelines, non-book type SLRs are excluded including devices or gadgets, such as tablets, laptops, and computer peripherals like projectors. All non-print SLRs that are accessed throughsubscriptions and electronic books (e-books) are also excluded. Said nonprint SLRs can be embedded in the DepEd LR Portal Whenever applicable, SLRs for learning corners are preferably fiction books/creative works and general references. Learning area references, nonprint SLRs, and other forms of learning resources may also be placed in learning corners.
IV. Policy Statement
The Department hereby establishes the Guidelines on the Provision of Supplementary Learning Resources (SLRs) for Public School Libraries and Library Hubs. This issuance is based on the policy on good governance and shall ensure effective, efficient, and timely provision of SLRs that adhere to learning resource standards and requirements of the K to 12 Program under R.A. No. I 0533.
Also, this intends to set standards in the provision of SLRs which shall augment the available text-based learning resources for public school libraries and library hubs and help learners to master the skills, knowledge, and experiences needed for lifelong learning. As the provision process of SLRs covers the identification of SLR needs and procurement and distribution of SLRs, this issuance shall further guide the central and field offices in the performance of their corresponding duties and responsibilities.
V. Procedures
A. Preliminary and Procurement Activities
A.1 Preliminary Activities
• Allocation, Release, and Utilization of Funds
1. The Bureau of Learning Resources shall prepare the allocation of the budget for the procurement of SLRs which shall be issued through an appropriate DepEd issuance.
2. Funds for the procurement of SLR shall be released to the Regional Offices (ROs) through a Special Allotment Release Order (SARO) from the Department of Budget and Management (DBM) or downloaded through a Sub-Allotment Release Order (Sub-ARO) by the Central Office (CO).
3. Funds released to the regions shall be used for the procurement of the following types of SLRs:
a. Fiction Books/Creative Works,
b. Learning Area References,
c. General References, and/or
d. Other types of learning resources for libraries.
4. The Regional Directors shall determine the corresponding physical target of their respective allocation based on the list of recipients for school libraries and library hubs.
5. In case the downloaded fund is not sufficient to address the needs for the purpose, the ROs/SDOs may tap additional fund support from other funding sources or stakeholders such as, but not limited to the following:
a.) Local Government Unit (LGU) for Special Education Fund pursuant to Section 2. 1 of Joint Circular No. 2 s. 2020 issued by the DepEd, Department of Budget and Management (DBM), and Department of Interior and Local Government (DILG); and
b.) Other stakeholders during pertinent DepEd events such as Brigada Eskwela, etc.
• Announcement of SLR Procurement and Issuance of Guidelines
The DepEd, through the Office of the Undersecretary for Curriculum and Teaching (OUCT), shall prepare and issue the SLR Announcement and Guidelines which contain among others the standards and requirements for the identification and procurement of SLRs.
DepEd, through OUCT, shall make the SLR Announcement to be used for public school libraries and library hubs through a newspaper of general circulation, DepEd official website, or social media platform(s).
• Orientation of Publishers or Distributors
The Bureau of Learning Resources (BLR) shall conduct an activity intended for publishers or distributors to discuss the details of the SLR Announcement Guidelines and procurement process, when appropriate.
• Orientation of Field Personnel (i.e., RO, SDO, and School Personnel)
The SLR shall conduct an orientation to be participated by the field personnel (i.e., RO, SDO, and School Personnel) to discuss the identification and procurement process of SLRs.
• Creation of Division SLR Management Team
Within ten (10) days from the issuance of this Order, the Schools Division Superintendent (SDSs) shall create the Division SLR Management Team and shall provide technical assistance in the creation of the School SLR Committee for the school library and Division SLR Committee for the library hub.
The Management Team shall also facilitate the verification process on the priority lists submitted for school libraries or library hubs. It shall verify the parameters used in the identification process.
The following table shows the composition of the Division SLR Management Team:
Table 1. Division SLR Management Team
Designation | Responsible Person |
Chairperson | Schools Division Superintendent |
Vice-Chairperson | Chief, Curriculum Implementation Division (CID) |
Regular Members | 1. Learning Resources Management Section (LRMS) Supervisor 2. Division Librarian or in the absence thereof, Division Personnel In-Charge 3. Learning Area Education Program Supervisor 4. Division ALS Focal Person 5. Public Schools District Supervisor (in-charge of monitoring LRs) 6. Representative of the Division Federation of Parents Teachers and Community Association |
Secretariat | 1. CID Administrative Assistant/s 2. IT Personnel 3. Project Development Officers (PDO) of LRMS 4. Other assigned SDO personnel (1 or more as needed) |
• Creation of SLR Committees
Within ten (10) days from the issuance of this Order, the SDS shall constitute the Division SLR Committee for the library hub. In the same manner and timeframe, the School Head shall create the School SLR Committee.
The Division or School SLR Committees shall act as a collegial body in all instances. The presence of a quorum shall be required that constitutes majority of its members in the identification of SLRs using the scoping and evaluation tools for each type of SLRs (see Annex 1 to 6) that shall be included in their respective priority list. They shall adhere to the parameters that shall be set for the identification through the guidelines to be issued by the OUCT.
OUCT shall endeavor to review and issue updated guidelines which include the scoping and evaluation tools that are consistent with the thrust and direction of the Department.
The following table shows the composition of the SLR Committee for the school library and library hub:
Table 2. School and Division SLR Committee
Designation | Responsible Person | |
School SLR Committee for School Library | Division SLR Committee for Library Hub | |
Chairperson | School Head/Teacher-In-Charge | Learning Resources Management Section (LRMS) Supervisor |
Vice-Chairperson | Assistant Principal or in the absence thereof, a Head Teacher/Master Teacher or the most senior teacher by experience | Public Schools District Supervisor (PSDS) designated by the SDS preferably a reading specialist |
Regular Members | 1. Reading Coordinator 2. Mathematics Coordinator 3. A Head Teacher 4. A Master Teacher or 5. Teachers designated as Department Head or Subject Area Coordinator (Regular members should not exceed 5.) NOTE: A non-teaching personnel can be designated to provide support to the Committee as to its role and responsibility in the identification and evaluation of SLRs. | 1. Education Program Supervisor In-Charge of Reading 2. Education Program Supervisor In-Charge of Mathematics 3. Learning Area Education Program Supervisor concerned 4. Division Librarian/Librarian In-Charge 5. Division personnel who are Learning Resource Evaluators (if available at most five) |
The School SLR Committee shall have the primary responsibility to identify the titles of SLRs for procurement. The Division SLR Committee, on the other hand, shall have the primary responsibility to identify the titles of SLRs for the library hub. Identification of the SLRs shall be on the basis of actual need, priorities, and suitability to the school library/library hub.
The members of the SLR Committees shall also evaluate SLRs during the conduct of market scoping activities. They shall use the DepEd Evaluation Rating Sheet for Supplementary Learning Resources (SLRs) to assess the suitability of SLRs for school libraries and library hubs and to ensure that the SLRs are free of any kind of errors. The rating sheet includes criteria on the following: format, content, presentation and organization, and accuracy and recency of information. To maintain objectivity and fairness in the evaluation process, the SLR committees shall be oriented on the indicators.
ln determining the actual need, the current inventory of school libraries and library hubs shall be considered. Moreover, SLRs to be chosen must support programs, projects, and the directives of the DepEd and must be suitable for use in public schools. Thus, for schools, other than in the case of integrated schools, selected SLRs shall be appropriate to their school category (i.e., elementary or secondary). During the identification, the budget ceiling allocated to the school library and library hub shall be considered.
The following shall also be consulted on the SLRs needed to be procured:
a. Faculty President or a representative designated by the Faculty Club
b. Supreme Student Government President or representative
c. Representative of the Parents, Teachers, and Community Association
In the creation of the SLR Committee, it shall be noted the Department of Budget and Management (DBM) Budget Circular (BC) 2007-1, Sections 4.5 and 4.6 which states that:
Section 4.5 of DBM BC 2007-1 “Honoraria shall not be granted to
the designated lecturers, resource persons and facilitators within their
respective sponsoring agencies as such services are deemed part of the
duties and responsibilities of their appointive positions to disseminate
information, to clarify issues and concerns and to interact with clients
and/or implementers of agency mandates.”
Section 4.6 “Agency personnel who are in charge of the conduct of training and similar programs and activities by virtue of their positions in the sponsoring agency, are not entitled to honoraria when they act as lecturers, resource persons, coordinators, or facilitators in in-house training and similar programs and activities.”
• Orientation of the Division SLR Management Team and SLR Committees
The BLR shall conduct an activity to orient and facilitate the capacitation of the SLR Committees and Division SLR Management Team on the details of the identification and verification process for SLRs. Procurement Management Service (ProcMS) may provide related technical assistance on the procurement aspect as may be needed.
• Conduct of Market Scoping
Market scoping activities shall be done by the SLR Committees for the school libraries and the library hubs in accordance with timelines set by the OUCT. These activities may include the following: acquiring information on available SLRs such as general references, learning area references, and fiction books/creative works by participating in the market survey, physical or online book fairs, and/or book review display, browsing available book catalogues, visiting local bookstores, NBDB list, previously issued DepEd list[Including the list provided under DepEd Order No. 35, s. 2019, provided, that the Approved Budget for the Contract (ABC) for procurement shall be based on a current market study] and the like.
Criteria in Identifying Titles. In identifying the titles, criteria such as but not limited to, readability, age appropriateness, and physical attributes shall be considered. The DepEd Central Office through OUCT shall issue the guidelines for this purpose.
Depending on the resource needs and to capture the rich culture of the country, SLRs authored/published by Filipinos may be preferred as an option in the acquisition. A premium may be placed also on award winning and short-listed SLRs by duly recognized award-giving bodies in the Philippines and abroad as well as SLRs solely authored by National Artists, National Social Scientists, National Scientists, and Gawad sa Manlilikha ng Bayan (GAMABA) which are recognized by pertinent government agencies (e.g., National Commission for Culture and the Arts (NCCA), Department of Science and Technology (DOST), and other recognized award-giving bodies that shall be prescribed in an appropriate issuance to be issued by the OUCT). This, however, does not prevent the SLR committees from selecting foreign authored or published materials that conform to specific needs.
• Preparation and Submission of Priority List
To determine the priority list, the SLR Committees shall undertake market scoping activities as provided by these guidelines. After the committee has completed its identification process of SLRs, it shall prepare and submit the priority list (see Annex 7 for the template) specifically indicating details of the SLRs identified. Only SLRs that passed the evaluation shall be included in the Priority List.[During the evaluation process, a Pass-Fail Method was used so if an SLR fails in any of the criteria indicated in the evaluation tool, the SLR is considered failed]
A pre-priority list shall be prepared should the personnel conducting market scoping activity determine the need to further evaluate SLRs due to the following:
a. The SLRs compose of a series of volumes.
b. The SLRs contain highly technical information or content regarding the Philippines-its history, people, territory, customs, and traditions which the personnel conducting the scoping activity needs to verify or is not familiar with.
• Validation and Consolidation of the Submitted Priority Lists by the Division SLR Management Team
Upon receipt of the priority list from the School and Division SLR Committees, the Division SLR Management Team shall validate its compliance with the identification guidelines. Validating the priority lists shall include the following:
i. whether the SLR categories and/or titles support the priority programs and projects of DepEd;
ii. whether the titles are appropriate for the school or preferred grade level;
iii. whether the quantities comply with the applicable limits; and
iv. whether the total cost in the priority list is within the budget limit of the particular school or library hub.
A copy of the duly accomplished scoping and evaluation tools shall also be submitted by the SLR committees for counter-checking purposes.
• Approval of the Consolidated Priority Lists by the Schools Division Superintendent (SDS)
The consolidated Priority Lists shall be submitted to the SOS as the chairperson of the Division SLR Management Team for approval upon recommendation of the Vice-Chairperson, and checked then verified by the members of the management team.
The SDS shall be given ten (10) days from receipt of the consolidated priority lists to approve the same. Failure on the part of the SOS to act on the same within the prescribed timeline shall be deemed as an approval thereof. The list shall be forwarded to the designated procurement unit/SAC secretariat for the preparation of the bidding documents and eventual procurement.
• Submission by the SLR Management Team of the Consolidated Priority Lists for Library Bubs and supporting documents to the Regional Office through the Bids and Awards Committee
The approved consolidated priority lists for library hubs and its supporting documents which includes the Allocation List and Summary of SLRs to be Procured and Budget Estimates (see Annex 8 and 9) shall be submitted to the RO as the procuring entity, through the Bids and Awards Committee, copy furnished the Regional Director as the Head of Procuring Entity. The BAC with its Secretariat shall prepare the bidding documents and initiate the procurement activities. The total quantities to be procured per title shall be the aggregation as indicated in the Allocation List.
• Submission by the SLR Management Team of the Consolidated Priority Lists for School Libraries and supporting documents to the Division Office through the Bids and Awards Committee
The approved consolidated priority lists for school libraries and its supporting documents which includes the Allocation List and Summary of SLRs to be Procured and Budget Estimates (see Annex 8 and 9) shall be submitted to the SDO as the procuring entity, through the Bids and Awards Committee, copy furnished the Schools Division Superintendent as the Head of Procuring Entity. The BAC with its Secretariat shall prepare the bidding documents and initiate the procurement activities. The total quantities to be procured per title shall be the aggregation as indicated in the Allocation List.
A. 2 Procurement Activities
Procurement of SLRs for library hubs shall be done at the regional level and for the school libraries at the division level when utilizing CO downloaded funds. The SDOs and schools are not precluded to conduct procurement activities for SLRs using the scoping and evaluation process as herein provided when utilizing their respective local funds.
Competitive/public bidding shall be the mode of procurement for SLR categories in the Allocation List with two or more titles listed. Bidding requirements and procedure shall be undertaken in accordance with theprovisions of R.A. No. 9184 and its IRR and other relevant rules and regulations. The procedure includes the conduct of pre-procurement conference, posting of the bid opportunity, conduct of the pre-bid conference,opening of bids, bid evaluation, post-qualification, resolution of requests for consideration, recommendation to award contracts to the Head of procuring Entity or his/her duly authorized representative, the issuance of Notice of Award, contracting, and issuance of Notice to Proceed.
Notwithstanding a lone eligible title for a certain category in the Allocation List, competitive bidding shall also be undertaken on the assumption that the title is available from publishers, or through authorized distributors or sub-dealers to allow competition and possible lower price offers.
A.3 Supply and Delivery of SLRs
A specific time period for a project or contract shall be undertaken by the supplier in accordance with the contract documents for the supply and delivery of SLRs.
The RO as the procuring entity for library hubs and the SDO as the procuring entity for school libraries may identify delivery sites which is more feasible and cost-efficient provided that the SDOs or schools have set provisions for delivery of SLRs, provided further that compliance with all laws, rules, and regulations is ensured.
B. Flowchart on the Provision of SLRs
The following figure shows the systematic provision process of SLRs that shall be followed:
Provision of Supplementary Learning Resources (SLRs) Flowchart
I. PRELIMINARY ACTIVITIES The specific timelines for the implementation of the following process shall be issued on a separate guideline. |
· Allocation, Release, and Utilization of Funds · Announcement for SLR Procurement and Issuance of Guidelines · Orientation of Publishers or Distributors · Orientation of Field Personnel (i.e., RO, SDO, or School Personnel) |
1) Schools Division Superintendent (SDS) creates the Division SLR Management Team 2) Creation of SLR Committees a) School Head creates the School SLR Committee for School Library b) SDS creates the the Division SLR Committee for Library Hub 3) Orientation of Division SLR Management Team and SLR Committees 4) Conduct of Market Scoping by the SLR Committees a) Market Scoping for School Library b) Market Scoping for Library Hub 5) Preparation and Submission of Priority List a) School Priority List for School Libraries b) Division Priority List for Library Hubs 6) Validation and Consolidation of Submitted Priority Lists by the Division SI.R Management Team 7) Approval of the Consolidated Priority Lists by the SDS 8) Submission by the SLR Management Team of the Consolidated Priority Lists and supporting documents to the Regional Office through the Aids and Awants Committee |
II. PRELIMINARY ACTIVITIES This section is intended for the Regional Office (RO) and shall be followed in accordance with the provisions of R.A. No. 9184 or the Government Procurement Reform Act its Revised Implementing Rules and Regulations (IRR). |
III. SUPPLY AND DELIVERY OF SLRs A specific time/period for a project or contract shall be undertaken by the supplier in accordance with the contact documents for the supply and delivery of SLRs. |
The DepEd acknowledges the significant contribution of stakeholders in assisting and helping schools and library hubs augment their available LRs through donations.
Stakeholders are encouraged to donate SLRs but these shall undergo evaluation process as stipulated in this issuance, and other government rules and regulations.
VI. Monitoring and Evaluation
Implementation of this DepEd Order shall be monitored and evaluated by the BLR based on the implementation plan, monitoring and evaluation plan, and in accordance with DepEd Order 29, s. 2022 or the Basic Education Monitoring and Evaluation Framework (BEMEF). A regular monitoring and evaluation project shall be undertaken by the BLR to identify possible areas of enhancement that shall ensure the effective use and implementation of these guidelines and that the objectives are met. For this purpose, the BLR shall gather feedback from the various procurement implementers and conduct a periodic review involving the various stakeholders shall be coordinated with the ProcMS as necessary.
Additionally, BLR shall work with the Learning Resource Management Section (LRMS) of the ROs in monitoring, evaluating, and providing SLRs for school libraries and library hubs.
School Librarians/Library In-charge are required to submit the Library Collection Report at the end of the school year to the SDO-LRMDS through the Division Librarian/Librarian In-charge. SDO Librarian/Librarian In-charge shall submit consolidated library collection reports to the RO-LRMS through the Regional Librarian/Librarian In-charge. The reports shall serve as the basis in the inventory and needs analysis of the SLRs.
The OUCT, through the SLR, shall be responsible in overseeing the application of these guidelines and provide support to the field offices in the implementation of this DepEd Order. BLR shall provide technical assistance to the field offices in the conduct of market scoping, identification, and provision of SLRs. OUCT may also request relevant assistance from other concerned offices, such as the Procurement and Operations Strands.
VII. Effectivity
These guidelines shall take effect immediately upon its approval. Other previous issuances or parts thereof which are inconsistent with these guidelines are repealed, rescinded, or modified accordingly.
Certified true copies of this Order shall be filed with the University of the Philippines Office of the National Administrative Register (UP-ONAR) at the University of the Philippines (UP) Law Center, UP Diliman, Quezon City and shall be published in the Official Gazette or in a newspaper of general circulation.
VIII. References
1. DepEd Order 35, s. 2019 - Guidelines on the Procurement of Supplementary Learning Resources
2. DepEd Order 48, s. 2011 - Additional List of Approved Supplementary Reading and Reference Material
3. DepEd Order 56, s. 2011 - Standards for Philippine Libraries
4. DepEd Order 64, s. 2009 - Institutionalization of DepEd Library Hub Project in all Regions and Schools Divisions Nationwide
5. DepEd Order 75, s. 2008 - Institutionalization of Maintenance and Operation of Library Hubs
6. DECS Order 6, s. 1998 - Policies and Programs for School Library Development
7. Evaluating, Selecting, and Acquiring Learning Resources: A Guide (2008) Educational Resources Acquisition Consortium (ERAC), Ministry of Education, Canada
8. Evaluation and Selection of Learning Resources: A Guide (2008). Prince Edward Island, Department of Education, Canada.
9. RA 804 7 or the Book Publishing Industry Development Act and its Implementing Rules and Regulations.
10. RA 9184 or the Government Procurement Reform Act and its Implementing Rules and Regulations (IRR).
11. Volume 2 Manual of Procedures for the Procurement of Goods and Services
A full copy of DepEd Order No. 024, s. 2023 below:
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