10 MAY 2022
DepEd MEMORANDUM
No. 044, s. 2022
PHILIPPINE YOUTH CONVERGENCE 2022
To: Undersecretaries
Assistant Secretaries
Minister, Basic, Higher and Technical Education, BARMM
Bureau and Service Directors
Regional Directors
Schools Division Superintendents
Public and Private Elementary and Secondary School Heads
All Others Concerned
1. The Department of Education (DepEd), through the Youth Formation Division (YFD) under the Office of the Assistant Secretary for Youth Affairs and Special Concerns (OASYASC), will conduct the Philippine Youth Convergence (PYC) 2022 from June 14 to 17, 2022 in Puerto Princesa City, Palawan.
2. The PYC 2022 was developed in response to DepEd thrust to reassess, realign, and refocus its youth-related initiatives to be more responsive to the needs of the youth. The activity aims to
a. impart participants from the senior high school learners with the appropriate tools, skills, grounding, and perspective to
i. assess the context and needs of learners in their respective schools division offices (SDOs) or regions;
ii. identify appropriate solutions and relevant opportunities to address these needs; and
iii. craft the Youth Education Agenda, which will reflect the common· sentiments and outlooks, constructive feedback, and policy recommendations of students to achieve quality and inclusive education for all.
b. revitalize youth participation in achieving quality and inclusive education by spearheading conversations about pressing and relevant issues;
c. provide participants from across SDOs and regions with a face to face avenue to dialogue, share, and collaborate ideas, insights, lessons learned, and best practices in youth involvement in public and civic affairs;
d. collaborate and build a strong network across different sectors to deliver real, responsive, and impactful change; and
e. offer meaningful opportunities for the youth to learn about their role in nation building, and provide a safe space where they can build a network of like-minded individuals.
3. The Undersecretaries, Assistant Secretaries, Minister of Basic, Higher, and Technical Education of the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM), Bureau and Service Directors, representatives of invited offices, and members of the working committees are authorized to attend.
4. Pursuant to the Administrative Guidelines
for PYC 2022 (Enclosure No. 1), the Schools Division Superintendents shall identify and nominate their participants through the submission of the SDO Pre-Registration Form (Enclosure No. 2} to their respective regional offices on or before May 23, 2022. The Regional Directors shall then transmit the Regional Confirmation Form (Enclosure No. 3) to the YFD on or before May 25, 2022.
5. Separate guidelines for the participation of private school students will be issued subsequently.
6. The OASYASC shall oversee the overall planning, preparation, implementation, and evaluation of the PYC 2022, and shall work in close coordination with the Office of the Regional Director, Region IV-B, which shall provide the necessary administrative and logistical support and assistance to the activity.
7. The OASYASC shall convene Working Committees, which may be composed of members representing various offices in DepEd, to assist in the implementation of all preparatory activities, the event proper, and event evaluation and monitoring.
8. The implementation of the PYC 2022 is a face to face school-based activity. The conduct of such activities has already been previously approved by the Office of the President, provided that the necessary public health standards jointly agreed by DepEd and DOH will be complied with.
9. Expenses for the board and lodging of selected participants and Youth Formation Coordinators (YFC) shall be charged to YFD Funds. Travel expenses and other incidental expenses of selected participants and PDOs shall be charged to local funds of their respective regional or schools division offices, subject to the usual accounting and auditing rules and regulations.
10. Expenses for the various PYC 2022 venues, as well as the board and lodging, transportation, and other expenses of the members of the Working Committees relevant to the actual conduct of the PYC 2022 shall be charged to YFD Funds.
11. Costs of attendance of the members of the Executive Committee and Management Committee, as well as the representatives of the various offices invited to the PYC 2022, shall be charged to their respective General Administrative and Support Funds.
12. For more information, please contact the Philippine Youth Convergence 2022 Secretariat through the Office of the Assistant Secretary for Youth Affairs and Special Concerns, Department of Education Central Office, DepEd Complex,Meralco Avenue, Pasig City through email address at oasyasc@deped.gov.ph.
13. Immediate dissemination of this Memorandum is desired.
(SGD) LEONOR MAGTOLIS BRIONES
Secretary
Ends.:
As stated
Reference:
None
To be indicated in the Perpetual Index
under the following subjects:
MEETINGS
LEARNERS
OFFICIALS
SCHOOLS
SENIOR HIGH SCHOOL
Enclosure No. 1 to DepEd Memorandum No. 044 s. 2022
ADMINISTRATIVE GUIDELINES
PRE-CONVERGENCE PREPARATION
• Pre-Registration Requirements
1. To ensure participation, the Schools Division Offices (SDOs) shall identify seven (7) possible participants based on this of criteria given and considering diversity and inclusivity. Th criteria/ qualifications are as follows:
1.1. Must b a bona fide senior high school student of a DepEd-certified educational institution which is a recognized school by the Schools Division Office (SDO);
1.2. A Filipino student·
1.3. With good moral character·
2. In addition to the above criteria the division delagation must be composed of:
• (1) Division Federation of Supreme Student Government (DFSSG) President/Officer
• (2) Student Leader Representatives who are officers/members of subject and other co-curricular club in their respective schools, division or community
• (2) Public Senior High School Learners (1 male and 1 female) from, but are not limited to:
- Indigenous people (IP) community/ ethnic group
- LGBTQIA+ community
- Cultural and performing arts
• (1) Campus Journalist
• (1) Project Development Officer designated as Youth Formation Coordinator
3. The Project Development Officer who shall b part of the d legation will serv as the focal person for the participants of their respective divisions. He/she hall also serve as the chaperone of the learner participants during the PYC proper.
4. The DO must fill out the Pre-Registration Form (Enclosure o. 2). Al o, SDOs shall input the same information of the participants through h Google Sheet link (see number 8). The Pre -Registration Form must be signed by the Schools Division Superintendent (SDS) and shall be submitted to the Regional Office on or before May 23, 2022, through their official email.
5. Learners who will be participating in the event are required to submit the signed parental consent and waiver form (Enclosure No. 4) as part of their registration requirements.
6. The Bangsamoro Autonomous Region in Muslim Mindanao (BARMM) may send their participants composed of the abovementioned (item 1) wherein their traveling, accommodation, and other related expenses (food in the entire duration of the event care of the organizing team) shall be charged to their Local Funds, subject to the usual accounting and auditing rules and regulations.
7. Separate guidelines for private school participants shall be issued subsequently.
8. The Regional Office (RO), upon receipt of the endorsement from their respective divisions, shall provide immediate feedback to the SDO,
acknowledging the official list submitted.
9. The RO shall transmit the Regional Confirmation Form (Enclosure No. 3) saved in one Portable Document Format (PDF) file, including the official lists of SDO participants and their corresponding waiver forms, to the Office of the Assistant Secretary for Youth Affairs and Special Concerns-Youth Formation Division (OASYC-YFD} through email on or before May 25, 2022. This must be duly signed by the Regional Director (RD}. The email shall follow this naming convention:
Subject: Region_Official List of Participants_PYC 2022
10. All participants must be fully vaccinated
before the actual Convergence. Make sure to bring your vaccination certificate or card (e-copy or actual card) and a valid ID to verify the truthfulness of the requirement.
11. All participants are required to present a valid negative Antigen test result taken within 48 hours prior to arrival. Antigen testing of the delegations can be charged to the respective Schools Division Office Local Funds. In addition, they must present their printed Official List of Participants signed by the SDS and/or Regional Director, proof of vaccination (e-copy or actual card), and a valid ID to the Registration Committee upon arrival.
12. For your reference, you may access the following links:
•
Pre-Registration Google Sheet: https://bitJy/PYC Pre-Reg2022
• Editable Forms:
Pre-Registration Form
Confirmation Form
Parental Consent and Waiver Form
13. An updated advisory will be released prior to the event to orient the participants on the overall flow of the program, general guidelines, and reminders for their guidance.
CONVERGENCE PROPER
• Arrival of Participants
All event participants are expected to arrive at the venue on June 14, 2022 in the afternoon, and June 15, 2022 in the morning. Upon arrival, please proceed to their assigned hotels for the attendance, verification, billeting assignments, and distribution of kits. An advisory on their hotel assignments will be issued before the event.
• Payment
No payment shall be made by the participants.
• Billeting and Accommodation
Accommodation shall start in the afternoon of June 14, 2022 and end in the morning of June 18, 2022. Charges for advance and extended accommodation shall be for the account of the participants. Room assignments will be shared with the participants upon arrival at the venue. Any other expenses that will be incurred while they are in the
venue, including long-distance phone calls, personal meal orders in the hotel restaurant or outside the venue, etc. will not be shouldered by the organizers and must be settled on a personal account. BARMM participants are encouraged to settle their own billeting and accommodation. After the arrangement with their preferred accommodation venue, details must be communicated with the organizing committee for database and easier location purposes.
• Meals
Meals shall start with snacks on June 14, 2022, and end at lunch on June 18, 2022. Meal tickets should be taken care of. Lost meal tickets will not be replaced.
• Activities
The program set for the event will be followed accordingly. In case of changes, the organizers will inform the participants during plenary sessions to
guide them all through the program. The facilitators will be around to assist and attend to the queries or concerns of participants to make sure that everything will proceed smoothly.
• Participation
Active participation during the activities and sessions is highly encouraged. Enjoin the technical working group (TWG) to assist the participants in all their queries and clarifications about the program. Feel free to interact with others to maximize your experience.
• Event Rules
During the event, the OASYASC-YFD is the head authority on all matters pertaining to policy and rules. The decisions will be consulted with the facilitators and the rest of the TWG. It will be responsible for determining whether a participant
misbehaved or failed to obey the event rules.
To ensure the protection of the health, safety, and well-being of our learners and participants, it is required that all attendees must comply with the minimum public health standards throughout the activity. The following measures must be strictly observed at all times:
• Wearing of face masks should be observed throughout the event.
• Participants must always ensure social distancing;
• Handshakes or any other forms of physical contact are discouraged;
• Security and Valuables
Take care of your personal belongings while in the venue. Please refrain from
leaving valuables unattended. OASYASC-YFD will not be held responsible for any loss of belongings while in the event. Should there be any untoward incident during the event, please inform the working committee as soon as possible for immediate action.
• Attire
All participants are required to bring a set of decent attire (e.g., organization or club shirt, collared shirt), and business/formal wear. Also, don't forget to bring a valid ID (school ID, government-issued) for identification andverification.
Day 1: Organization or club shirt/school uniform/(morning)/business formal (evening)
Day 2: Casual wear (morning) / Filipiniana,
Sarong, or any traditional or ethnic attire from your region (evening)
Day 3: PYC shirt (care of OASYASC-YFD)
• Wearing of Identification Card (ID)
Event IDs must be worn at all times for your security. No participant shall be allowed entry into the plenary, mess, and other session halls without ID.
• First Aid and Medical Concerns
All participants are presumed to be in good health. Those who are exhibiting any symptoms of illness shall not be allowed entry to any of the event venues and shall not be allowed to participate in the event.
Medical needs shall be addressed by the organizers. Expenses in this regard
shall be charged against personal funds. For your safety and for any emergency, there will be medical staff stationed at the venue for the entire duration of the event. Should you feel any discomfort, pain, or any medical related uneasiness, please alert the Medical Team for assistance
• Insurance
All participants are encouraged, but not required, to procure their own travel insurance at their own expense covering inclusive dates of travel from point of departure to Puerto Princesa City, Palawan, and back, either group or individual, before proceeding to the PYC.
• Proper Conduct
1. Participants are expected to exhibit proper conduct all throughout the event. Please avoid disrespectful acts and language
in communicating with others.
2. All members, facilitators, and participants shall not fight with, threaten, injure, and/ or harass any other fellow participants or get negatively involved should such incidents ensue.
3. During the sessions, please put your mobile phones on silent mode and refrain from using them, except during identified portions of the day when you will be encouraged to tweet, post, share, and like on social media.
4. Likewise, please avoid any unnecessary loud chats with one another when the sessions are ongoing. We will make sure everyone listens when it is your turn to speak/ present.
• Feedback and Evaluation
To have a more worthwhile Philippine Youth Convergence experience in the future, participants should accomplish the feedback
and evaluation form in exchange for the certificates. Our official hashtags are #YOUthBelongl,
#DepEdKabataan, #PYC2022.
Enclosure No. 2 to DepEd Memorandum No. 044 s. 2022
Download SDO Pre-Registration Form Here
Enclosure No. 3 to DepEd Memorandum No. 044 s. 2022
Download Regional Confirmation Form Here
Enclosure No. 4 to DepEd Memorandum No. 044 s. 2022
Download Parental Consent and Waiver Form (English Version) Here
Download Pahintulot (Consent) at Waiver (Filipino Version) Here
Enclosure No. 5 to DepEd Memorandum No. 044 s. 2022
PHILIPPINE YOUTH CONVERGENCE 2022
Indicative Program
Time | Activity |
DAY 0: 14 June 2022 |
|
2:00-5:00 PM | Travel to Venue · Registration (1) Attendance/Verification (2) Billeting Assignments (3) Distribution Kits |
DAY 1: 15 June 2022 |
|
7:30-9:00 AM | · Attendance Checking |
| · Opening of the Local Exhibits |
9:01-9:30 AM | · Opening Program - Opening Performance - National Anthem - Prayer of the Youth |
9:31-9:50 AM | · Welcome Address Nicolas T. Capulong Regional Director, MIMAROPA Region
Juan Valeriano C. Respicio IV Assistant Secretary for Youth Affairs and Special Concerns |
9:51-10:00 Am | · Opening Remarks
Leonor Magtolis Briones Secretary of the Department of Education |
10:01-10:10 AM | · Message
President-Elect, Republic of the Philippines |
10:11-11:00 AM | · Keynote Speech 1: #LeadingByTheMoment: Adapting to the Challenges of the Changing Times |
11:01-12:00 NN | · Presentation of the Program of Activities of the Philippine Youth Congress 2022 - Introduction of Youth Education Agenda - Recognition of Participants - Convergence Jargons - Introduction of Event Rules |
| · Opening of Interactive Booths (Opportunities Fair and Marketplace of Innovative Solutions) |
| · Networking |
12:01-1:00 PM | · Lunch |
1:01-2:00 PM | · Keynote Speech 2: #StretchingBeyondTheLimit: Motivating Learners to Go Beyond their Potentials |
2:01-2:15 PM | · Entertainment/Mental Health Break |
2:15-3:15 PM | · Panel Discussion 1: #RealityCheck: Educational Challenges Affecting the Youth and Young People |
3:16-3:40 PM | · Social Media Break and Networking |
3:31-5:00 PM | · Panel Discussion 2: #YOU’reRight: Child Rights Matter |
5:01-6:00 PM | · Panel Discussion 3 #ConfidentlyPowerful: Unleashing the Power of Filipino Youth |
6:01-6:30 PM | · Community Dance |
6:31-8:00 PM | · Mayor’s Night |
DAY 2: 16 June 2022 |
|
8:00-8:30 AM | · Morning Activity - Shibashi (Nature Prayer) - Morning Exercise/Community Dance - Clustering for Master Class and Community Immersions |
8:31-10:00 AM | · 20-Minute Elevator Pitch (DepEd Core Values) · #MakaDiyosAko: Highly Spirited, Ethically Adherent · #MakataoAko: Celebrating Differences, Upholding Solidarity · #MakaKalikasanAko: Prioritizing Environment towards Healthier and More Sustainable Learning Communities · #MakabansaAko: Take Pride and Be Proud! |
10:01-10:30 AM | · Social Media break · Transfer to Breakout Sessions |
10:31-12:00 NN | · 30-Minute Breakout Sessions (Part 1)
1st Shift - Room 1: Education - Room 2: Environment - Room 3: Ethical and Servant Leadership 2nd Shift - Room 4: Diversity and Inclusion - Room 5: Health and Well-being - Room 6: Journalism, Fake News and Disinformation |
12:01-1:00 PM | · Lunch |
1:00-3:00 PM | · 30-Minute Breakout Sessions (Part 2) 3rd Shift - Room 7: Child Rights - Room 8: Entrepreneurship 4th Shift - Room 9: Peace and order - Room 10: Responsible Digital Citizenship |
3:01-3:30 PM | · Social Media break and Interactive Networking |
3:31-6:00 PM | · Simultaneous Activities - Quiz Bee - Leadership Training and Values Enhancement Activities (LTVE) - Commitment Board - Rapid Advocacy Talks - Crafting of the Youth Education Agenda - Campus Journalism - Debates on Socio-Educational Issues - Photo Booth |
6:01-7:00 PM | · Dinner |
| · DepEd Serye Showing |
7:01-8:00 PM | · Be Our Guests: A Cultural Night Welcoming our newest #YOUth Champions |
DAY 3: 17 June 2022 |
|
8:00-9:00 AM | · Morning Exercise and Community Dance |
| · Opening of the Local Exhibits and Interactive Booths (opportunities Fair and Marketplace of Innovative Solutions) |
9:01-9:30 AM | · Opening Program - Opening Entertainment - National Anthem - Prayer of the Youith |
9:31-10:00 AM | · Opening Remarks
Rovin James F. Canja OIC-Chief, Youth Formation Division
Juan Valeriano C. Respicio IV Assistant Secretary for Youth Affairs and Special Concerns |
10:01-10:30 AM | · Inspirational Speaker 1: #DreamIntoReality: Celebrating Youth Success amidst Challenges |
10:30-12:00 NN | · Panel Discussion #YouthTambayanSession: Kwentuhan with DepEd Event Beneficiaries |
12:01-1:00 PM | · Lunch |
1:01-1:30 PM | · Inspirational Speaker 2: #ThePriceToPay: Being Bold in Taking Risks and Reaching for your Goals |
1:31-2:30 PM | · Panel Discussion #YOUthInAction: Featuring Remarkable Accomplishments of the Youth |
2:31-3:30 PM | · Presentation and Turnover of the Youth Education Agenda |
3:31-4:00 PM | · Testimonial
Newly-designated Youth Convenor of the Philippine Youth Convergence |
4:01-4:30 PM | · Message
Leonor Magtolis Briones DepEd Secretary |
4:31-6:00 PM | · Culminating Ceremony - Presentation of Event Highlights (SDE) - Awarding - Community Dance
- Closing Remarks Lucilo R. Bayron City Mayor of Puerto Princesa
- Photo Opportunity |
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