DepEd Memorandum 003, s. 2025
Reconstitution of Records Management Improvement Committee
JAN 06 2025
DepEd MEMORANDUM
No. 003, s. 2025
RECONSTITUTION OF RECORDS MANAGEMENT IMPROVEMENT COMMITTEE
To: Undersecretaries
Assistant Secretaries
Bureau and Service Directors
Regional Directors
Schools Division Superintendents
Public Elementary and Secondary Heads Concerned
All Others Concerned
1. Pursuant to Paragraph 3.4, Article III of the National Archives of the Philippines (NAP) Circular No. 1 dated January 20, 2009, each agency shall create a Records Management Improvement Committee (RMIC) as an advisory body on the development of records management, the Chairman and members of which shall be designated by the Head of the Agency.
2. In view of the foregoing, the Department of Education (DepEd) RMIC shall be reconstituted as follows:
a. DepEd National Records Management Improvement Committee (DepEd-NRMIC)
Chairperson | Undersecretary for Administration |
Vice Chairperson | Assistant Secretary for Information and Communications Technology Service (ICTS) |
Members | The Executive Committee (ExeCom) Lead or their duly designated representative of the following Strands: · Strategic Management · Operations · Human Resource and Organizational Development · Curriculum and Teaching · Finance · Legal Affairs and Legislative Affairs · Procurement · Office of the Secretary |
Secretariat | Records Division |
b. The DepEd-NRMIC shall be supported by a Sub-Committee in each governance level as Technical Working Group (TWG), to wit
i. Central Office-Records Management Improvement Committee (CO-RMIC)
Chairperson | Undersecretary for Administration |
Vice Chairperson | Director for Administrative Service |
Members | The Director, or his/her duly designated representative of the following Strands: · Strategic Management · Operations · Human Resource and Organizational Development · Curriculum and Teaching · Finance · Legal Affairs and Legislative Affairs · Procurement · Office of the Secretary |
Secretariat | Records Division |
ii. Regional Office - Records Management Improvement Committee (RO-RMIC)
Chairperson | Regional Director |
Vice Chairperson | Assistant Regional Director |
Members | The Chief or his/her duly designated representative of the following offices: · Curriculum and Learning Management Division · Education Support Services Division · Field Technical Assistance Division · Quality Assurance Division · Policy, Planning and Research Division · Human Resource Development Division · Administrative Division · Finance Division · Legal Unit · ICT Unit · Public Affairs Unit |
Secretariat | Records Section |
iii. Schools Division Office - Records Management Improvement Committee (SDO-RMIC)
Chairperson | Schools Division Superintendent |
Vice Chairperson | Assistant Schools Division Superintendent |
Members | The Chief or his/her duly designated representative of the following offices: · Administrative Section · Curriculum Implementation Division · Schools Governance and Operations Division · Finance Section · Legal · ICT |
Secretariat | Records Unit |
iv. Schools Records Management Improvement Committee (Schools-RMIC)
Chairperson | School Head |
Vice Chairperson | Two members to be identified by the Chairperson |
Members | School Registrar/Records Custodian |
Functions and Responsibilities
a. DepEd-NRMIC Advisory Body
i. Provide oversight and guidance on the implementation of a systematic Records Management Program and Records Management System in all phases from creation, maintenance and disposition in accordance with existing laws and guidelines.
ii. Recommend policy and procedural guidelines for the improvement of records management processes, programs and systems.
iii. Ensure proper implementation of security and protection of records.
b. Sub-Committee - TWG for each governance level
i. Ensure efficient implementation of records management systems, policy guidelines and programs in their respective offices.
ii. Propose plans, policy guidelines, and enhancement strategies for records management.
iii. Implement the Records Disposition Program in their respective Offices as approved by the National Archives of the Philippines.
iv. Conduct Records Inventory and proper turn-over of records in their custody.
v. Maintain their respective storage of active and inactive records that are no longer needed by the agency but which are not yet ready for disposal.
vi. Ensure security and preservation of vital records that are essential for decision-making and future operations of the Department.
c. Committee Secretariat
i. Provide administrative support for the TWG.
ii. Prepare reports, minutes of meetings and other communications /letters.
iii. Maintain related records of the committee for reference.
iv. Organize the committee activities and make necessary arrangements with all concerned committee members.
3. For the Schools-RMIC, no teaching personnel shall be designated as members and secretariat of the committee in strict compliance with DepEd Order No. 002, s. 2024 or the Immediate Removal of Administrative Tasks of Public School Teachers.
4. For more information, all concerned may contact the Administrative Service-Records Division, Department of Education Central Office, DepEd Complex, Meralco Avenue, Pasig City through email at as.rd@deped.gov.ph or at telephone number (02) 8633- 7218.
5. Immediate dissemination of this Memorandum is desired.
By Authority of the Secretary
(SGD) ATTY. FATIMA LIPP D. PANONTONGAN
Undersecretary and Chief of Staff
References:
DepEd Order (No. 002, s. 2024)
DepEd Memorandum No. 105, s. 2022
To be indicated in the Perpetual Index
under the following subjects:
BUREAUS AND OFFICES
COMMITTEE
EMPLOYEES
OFFICES
OFFICIALS
RECORDS
SCHOOLS
A full copy of DepEd Memorandum No. 003, s. 2025 below:
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