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DepEd Order 017, s. 2024 - Amendment to the Provisions of DepEd Order No. 001, s. 2023 on Signing Authorities for Financial Matters in the Department of Education


DepEd Order 017, s. 2024

Amendment to the Provisions of DepEd Order No. 001, s. 2023 on Signing Authorities for Financial Matters in the Department of Education

 

DepEd Order 017, s. 2024 Amendment to the Provisions of DepEd Order No. 001, s. 2023 on Signing Authorities for Financial Matters in the Department of Education

 

DEC 04 2024

 

DepEd ORDER

No. 017, s. 2024

 

AMENDMENT TO THE PROVISIONS OF DEPED ORDER NO. 001, s. 2023 ON SIGNING AUTHORITIES FOR FINANCIAL MATTERS IN THE DEPARTMENT OF EDUCATION

 

To:      Undersecretaries

Assistant Secretaries

Bureau and Service Directors

Regional Directors

Schools Division Superintendents

Public Elementary and Secondary School Heads

All Others Concerned

 

1. This refers to OO-OSEC-2024-280 1 dated November 19, 2024, designating an Assistant Secretary for Finance as a supplement to the DepEd Order 015, s. 2024 on the Revised Designation of the Undersecretaries and Assistant Secretaries to the Strands and Functional Areas of Responsibilities and Revised Signing Authorities on Human Resource Actions.

 

2. Therefore, in exigency of service and for the efficiency of operations, this DepEd Order (DO) is issued to partially amend the signing authorities stipulated in the Annex C of the DO 001, s. 2023 or Revised Designation of Undersecretaries and Assistant Secretaries to their Strands and Functional Areas of Responsibilities and Revised Signing Authorities.

 

3. The amended provisions are enclosed as Annex “A”, in bold and underlined fonts.

 

4. This Order amends specific provisions under DO 001, s. 2023, provided that all other provisions not covered by this Order shall continue to be in effect. However, this Order may be amended or revised, as necessary, by the DepEd Secretary.

 

5. This Order shall take effect immediately and shall remain in force until further orders. Certified copies of this Order shall be registered with the Office of the National Administrative Register (ONAR) at the University of the Philippines Law Center (UP LC), UP Diliman, Quezon City.

 

6. For more information, please contact the Office of the Undersecretary for Finance through email at usec.financebpm@deped.gov.ph or at telephone number (02) 8633-9432.

 

7. Immediate dissemination of and strict compliance with this Order is directed.

 

 

 

By Authority of the Secretary

 

(SGD) SONNY ANGARA

Secretary

 

 

(Enclosure to DepEd Order No. 017, s. 2024)

 

SIGNING AUTHORITIES FOR FINANCIAL MATTERS IN THE DEPARTMENT OF EDUCATION

 

A.    WORK AND FINANCIAL PLAN (WFP)

 

The Work and Financial Plan (WFP) is an annual operational plan that details the office's planned programs, outputs, and activities including the timelines and budgetary requirements based on an uploaded Expenditure Matrix (EM) in the Program Management Information System (PMIS). It guides budget execution by outlining the monthly physical, obligation, and disbursement plans. The following signing authorities should be observed for the WFP:

 

i. Central Office

 

Office

Prepared by

Certified by

Recommending Approval

Approved by

Offices under Office of the Undersecretary

Highest-Ranking Plantilla Personnel

Director (if applicable)

Undersecretary in-charge of Planning and Undersecretary in-charge for Finance

Secretary or his/her designated EXECOM lead

Office of the Undersecretary

Highest Executive Assistant

N/A

Strand Undersecretary (except for the Office of the Undersecretary in-charge of Planning and Finance)

Undersecretary in-charge of Planning and Undersecretary in-charge for Finance

Office of the Assistant Secretary

Highest Executive Assistant

Strand Assistant Secretary (if applicable)

Strand Undersecretary (if applicable)

Undersecretary in-charge of Planning and Undersecretary in-charge for Finance

Office of the Director

Highest-Ranking Plantilla Personnel

Bureau or Service Director (if applicable)

Undersecretary/Assistant Secretary concerned (Highest Executive of the Strand)

 

*For strands with Assistant Secretary, his/her initial is required. 

Division

Head of the Division

Bureau or Service Director (if applicable)

Office/Unit

Head of Office or Highest-Ranking Personnel

Bureau or Service Director in-charge of the office (if applicable)

 

ii. Regional Office

 

Office

Prepared by

In Coordination With

Recommending Approval

Approved by

Office of the Regional Director

Next Highest-Ranking Plantilla Personnel from RD

Chief of Policy Planning and Research Division and Chief of Finance Division

Assistant Regional Director

Regional Director

Office of the Assistant Regional Director

Next Highest-Ranking official from ARD

Functional Divisions

Functional Division Chief

 

iii. Schools Division Office

 

Office

Prepared by

In Coordination With

Recommending Approval

Approved by

Office of the Schools Division Superintendent and Assistant Schools Division Superintendent

Second Highest-Ranking Personnel in the Office of SDS (OSDS) & office of ASDS (OASDS)

Planning Officer III (SGOD-Planning and Research Section) and Budget Officer (OSDS-Finance)

Assistant Schools Division Superintendent

Schools Division Superintendent

Functional Divisions (Curriculum Implementation Division and School Governance and Operations Division)

Functional Division Chief

 

B. ACTIVITY REQUEST (AR), AUTHORITY TO CONDUCT (ATC) AND AUTHORITY TO PROCURE (ATP)/AUTHORITY TO ENGAGE (ATE)/PURCHASE REQUEST

 

Except as provided in the subsequent Items (2 and 3) hereof, programs, activities, and projects to be undertaken consistent with the approved Work and Financial Plan (WFP) for the current year may proceed upon approval of the Activity Request (AR) or the Authority to Conduct (ATC) that was prepared for the purpose. The AR or ATC, as the case may be, shall be prepared in accordance with the authorities indicated in the following table:

 

i. Central Office

(AR/ATC)

 

AMOUNT INVOLVED

REQUESTING OFFICIAL

CERTIFICATION OF AVAILABILITY OF ALLOTMENT

APPROVING OFFICIAL

ACTIVITY

DOWNLOADING OF FUNDS

Not over P1000 Million

Head of Office / Division Chief or Higher Official

Chief of Budget Division

Highest Executive in-charge with initial of the Assistant Secretary concerned

Undersecretary for Finance

P100 Million and above

Head of Office / Division Chief or Higher Official

Chief of Budget Division

Highest Executive in-charge with initial of the Assistant Secretary concerned

Undersecretary for Finance with clearance from Office of the Secretary

 

ii. Baguio Teachers Camp (BTC)

 

AMOUNT INVOLVED

REQUESTING OFFICIAL

CERTIFICATION OF AVAILABILITY OF ALLOTMENT

APPROVING OFFICIAL

ACTIVITY

DOWNLOADING OF FUNDS

Over P1 Million up to P5 Million

Head of Section or Higher Official Concerned

Head of Budget Unit

Baguio Teachers Camp Superintendent

Undersecretary for Finance

Over P5 Million up to P100 Million

Teachers Camp Superintendent

Highest EXECOM-in-charge of Baguio Teachers Camp

 

iii. Regional and Schools Division Office

 

OFFICE/AMOUNT INVOLVED

REQUESTING OFFICIAL

CERTIFICATION OF AVAILABILITY OF ALLOTMENT

APPROVING OFFICIAL

a. Regional Office

 

Up to the extent of allotment received

Head of Office/Division Chief

Chief of Finance Division

RD

b. Schools Division Office

 

Up to the extent of allotment received

Division Chief / Unit Head

Accountant – Availability Budget Officer Allotment

SDS

 

Authority to Procure (ATP) /Authority to Engage (ATE)/ Purchase Request (PR)

 

Procurement projects and/or activities that are incorporated in the approved WFP, or Annual Implementation Plan (AIP) where applicable, and in the approved Annual Procurement Plan (APP), shall be undertaken upon the approval of the Authority to Procure (ATP) or Authority to Engage (For Highly Technical Consultant) or PR, prepared in accordance with the prescribed form and observing the following signing authorities:

 

i. Central Office

 

OFFICE/AMOUNT INVOLVED

REQUESTING OFFICIAL

CERTIFICATION OF AVAILABILITY OF ALLOTMENT

APPROVING OFFICIAL

Not over P1 Million

Head of Office / Division Chief or Higher official concerned

Chief of Budget Division 

Director or higher official concerned

Head of Section or higher official concerned for BTC

Head of Budget Unit

Teachers Camp Superintendent for BTC

Over P1 Million up to P5 Million

Director or higher official concerned

Chief of Budget Division

Assistant Secretary or higher official concerned

Teachers Camp Superintendent for BTC

Head of Budget Unit

Assistant Secretary or Higher official concerned

Over P5 Million

Director or higher official concerned

Chief of Budget Division

Undersecretary concerned

Teachers Camp Superintendent for BTC

Head of Budget Unit

Undersecretary concerned

 

ii. Regional, Schools Division, and Schools

 

OFFICE/AMOUNT INVOLVED

REQUESTING OFFICIAL

CERTIFICATION OF AVAILABILITY OF ALLOTMENT

APPROVING OFFICIAL

Regional Office

 

Up to the extent of allotment received

Division Chief/Unit Heads

Chief of Finance Division

Regional Director

Schools Division Office

 

Up to the extent of allotment received

Division Chief concerned/Unit Head or Supply Officer

Budget Officer

Schools Division Superintendent

IU School

 

Up to the extent of allotment received

Designated Nonteaching personnel except School’s Property Custodian

Designated Budget/Finance Staff (AO or Administrative Assistant (ADAS) II/III)

SH or the School’s Officer-in-Charge (OIC) designated by the SDS

Non-IU School

Nonteaching personnel except School’s Property Custodian

Budget Officer (AO V) or Designated Budget/Finance Staff

SH or the School’s OIC designated by the SDS

 

The ATP/ ATE-HTC shall be prepared for each procurement activity or project and must be strictly in accordance with the approved WFP and the approved APP, or a Supplemental WFP and a Supplemental APP; or in the case of the field offices or schools, in accordance with the approved WFP / Annual Implementation Plan and the APP for the current year of the office/school concerned.

 

C. BIDDING DOCUMENTS and OTHER PROCUREMENT-RELATED DOCUMENTS, CORESPONDENCE OR NOTICES

 

Bidding Documents, Request for Quotations, Bid Bulletins, correspondences, notices and other documents issued in connection with the conduct of a procurement activity or proceeding shall be signed and issued by the Bids and Awards Committee (BAC) concerned, through the Chairperson (or in his/her absence, the Vice Chairperson) , or by the Events Assistance and Services Unit (EASU),through the EASU Procurement Committee (or in his/her absence, the Vice-Chairperson, if applicable).

 

For projects awarded through Procurement, the Officials, as designated below, are hereby given full authority to approve and issue the Resolution to Award (RTA) and the Notice to Award (NOA) on behalf of the Secretary, as Head of the Procuring Entity (HoPE):

 

i. Central Office

Amount Involved

Approving (i.e. RTA) and Issuing (i.e. NOA) Official

Not over P1 Million

Director or higher official concerned

 

However, if the procurement of the project subject of the RTA or NOA was undertaken by the BAC of which the Director or higher official concerned is a member, the same shall be approved and issued by the Undersecretary concerned.

 

Teachers Camp Superintendent for BTC

 

However, if the procurement of the project subject of the RTA or NOA was undertaken by the BAC of which the Teachers Camp  Superintendent for BTC is a member. the same shall be approved and issued by the Undersecretary concerned.

Over P1 Million up to P5 Million

Assistant Secretary concerned

 

However, if the procurement of the project subject of the RTA or NOA was undertaken by the BAC of which the Assistant Secretary is a member, or in the absence of an Assistant Secretary, the same shall be approved and issued by the Undersecretary concerned.

Over P5 Million up to P50 Million

Undersecretary concerned

Over P50 Million

Head of Procuring Entity (HoPE) or Undersecretary designated as HoPE with the initial of Undersecretary concerned

 

The foregoing enumeration of authorized approving and issuing officials based on their respective thresholds shall apply to projects covering single lots, or project with an RTA and corresponding NOA.

 

For a project covering multiple lots with corresponding NOAs under an RTA, the approving and issuing official with the highest amount involved or threshold shall be the signatory of the RTA and the NOAs.

 

ii. Regional Offices, Schools Division Offices, and Schools

 

Office/Amount Involved

Approving (i.e. RTA) and Issuing (i.e. NOA) Official

Regional Office

 

Up to the extent of allotment received

RD

Schools Division Office

 

Up to the extent of allotment received

SDS

IU School

 

Up to the extent of allotment received

SH or the School’s OIC designated by the SDS

Non-IU School

 

Up to the extent of allotment received

SH or the School’s OIC designated by the SDS

 

For other-procurement related documents:

Document

Signing Authority (Approval)

Procurement Monitoring Report for submission to the Government Procurement Policy Board and posting

Undersecretary for Procurement

Annual Procurement Plan (APP)

HoPE, with prior recommending approval of the Undersecretary and Assistant Secretary for Procurement

Agency Procurement Compliance and Performance Indicator (APCPI)

Certification – Undertaking of Early Procurement Activities (EPA)

Other procurement-related documents requiring signature of the HoPE

 

D. CONTRACTS, PURCHASE ORDERS, MOAs and OTHER FORMS OF AGREEMENT

 

Contracts, Purchase Order (PO), Memorandum of Agreement (MOA), or any agreement in whatsoever form, to be executed pursuant to an approved RTA and NOA shall be certified with the Availability of Funds by the following:

 

Transactions

Certification of Availability of Funds

Central Office

 

Bureau/Service/Executive Office

 

ii. BTC

 

iii. BLR Cebu

 

 

Chief Accountant

 

BTC Accountant

 

BLR Cebu Accountant

Regional Office

Head of Accounting Unit

Schools Division Office

Accountant

IU School

School’s Accountant/Bookkeeper

Non-IU School

School’s Bookkeeper in-charge (ADAS III)

 

For contracts awarded through public bidding, the Officials, as designated below, are hereby given full authority to sign the procurement Contract, PO, MOA, or agreement in whatsoever form, on behalf of the Secretary, as the HoPE:

 

i. Central Office

Amount Involved

Signing Official

Not over P10 Million

Director or higher official concerned

 

However, if the procurement of the project subject of the RTA or NOA was undertaken by the BAC of which the Director or higher official concerned is a member, the contract/PO/MOA shall be approved/signed by the Undersecretary concerned.

 

Teachers Camp Superintendent for BTC

 

However,  if the procurement of the project subject of the RTA or NOA was undertaken by the BAC of which the Teachers Camp Superintendent for BTC is a member, the contract/PO/MOA shall be approved/signed by the Undersecretary concerned.

Over P10 Million up to P50 Million

Assistant Secretary concerned

 

However, if the procurement of the project subject of the RTA or NOA was undertaken by the SAC of which the Assistant Secretary is a member, the contract/PO/MOA shall be approved/ signed by the Undersecretary concerned.

Over P50 Million up to P100 Million

Undersecretary concerned

Over P100 Million

HoPE or Undersecretary designated as HoPE with the

initial of the Undersecretary concerned.

 

The foregoing enumeration of authorized approving/signing officials based on their respective thresholds shall apply to projects covering single lots, or project with an RTA and corresponding NOA and contract.

 

For a project covering multiple lots with corresponding NOAs and contracts under an RTA, the approving/signing official with the highest amount involved or threshold who signed the RTA and the NOAs, shall also sign the contracts/POs/MOAs.

 

ii. Regional Offices, Schools Division Offices, and Schools

 

Office/Amount Involved

Signing Official

IU School

 

Up to the extent of allotment received

SH or the School’s OIC designated by the SDS

Non-IU School

 

Up to the extent of allotment received 

SH or the School’s OIC designated by the SDS

 

A procurement Contract, PO, MOA, or agreement in whatsoever form, shall be issued a Notice to Proceed (NTP) by the same official authorized to sign the said Contract, PO, MOA, or agreement in whatsoever form.

 

Contract time or delivery suspension, work suspension, amendment to order, variation order, other forms of amendment, or modification to the agreements, and other incidents of contract implementation, including all correspondence and notices arising therefrom, shall be issued by the same official authorized to sign the Contract, PO, MOA, or by agreement in whatsoever form, with recommendations from the project owner /implementing unit, without prejudice to the prerogative of the lead ExeCom official concerned or the Secretary to revie,;v, reverse, or modify the same, when necessary.

 

The Procurement Strand, through the Undersecretary for Procurement may issue allowed forms or instruments of procurement agreements.

 

E. AUTHORITY TO DRAW CASH ADVANCE

 

Requests for Authority to Draw Cash Advance (ADCA) shall be supported by an approved AR or ATC and APP for the year of the office concerned, as well as the review and evaluation of the Accounting Division/ Unit/ Section on the compliance with applicable rules and regulations on granting of cash advance. The ADCA shall be signed by the following DepEd officials:

 

Office/Amount Involved

Requesting Official

Approval

a. Central Office

 

Not over P1 Million

Head of office/Division Chief/Concerned

Director for Finance Service

Over P1 Million up to P10 Million

Head of Office/Division Chief/Concerned

Assistant Secretary for Finance

Over P10 Million

Head of office/Division Chief/Concerned

Undersecretary for Finance

b. Regional Office

 

Up to the extent of allotment received

Head of Office/Division Chief Concerned

RD

c. Schools Division Office

 

Up to the extent of allotment received

Division Chief / Unit Head

 

SH or the School’s Officer-in-Charge (OIC) designated by the SDS, for non-Ius

SDS

d. IU School

 

Up to the extent of allotment

AO, or in the absence of the officer designated by the SH

SH or the School’s OIC designated by the SDS

 

F. SUB-ALLOTMENT RELEASE ORDER

 

Funds released by the DBM to the DepEd intended for the implementation of programs, projects or activities by DepEd field units shall be downloaded through a Sub-Allotment Release Order (Sub-ARO). No Sub-ARO shall be issued by the Budget Division/Unit without an approved Transfer/Downloading of Funds.

 

Office

Certification of Availability of Allotment

Approval for Transfer/Downloading of Funds

Central Office

Chief of Budget Division

Undersecretary for Finance

Regional Office

Chief of Budget Division

Regional Director

 

The Sub-ARO shall be signed by the following officials:

 

a. Of the amount transferred or downloaded by the Central Office to the RO, the SDO shall receive their funding requirement from the sub-ARO issued by the Regional Office concerned;

b. From the Sub-ARO received from the RO, the SDO may further sub-allot the funding requirement of its School Implementing Unit. Provided, the Sub-ARO issued must not exceed the amount transferred or downloaded to the RO and SDO.

 

G. OBLIGATION REQUEST AND STATUS

 

The Obligation Request and Status (ORS) shall be signed by the following officials

 

Central Office

Box “A”

Box “B”

Not over P1 Million

Director concerned

Chief of Budget Division

Over P1 Million up to P10 Million

Assistant Secretary concerned or Undersecretary concerned (if no Assistant Secretary)

Over P10 Million

Undersecretary concerned

Baguio Teachers Camp

Head of Unit concerned or Teachers Camp Superintendent

Head of Budget Unit

BLR Cebu

BLR Director IV

Head of Budget Unit – DepEd CO

Regional Office

Division Chief concerned/Unit Head

Chief of Finance Division

Schools Division Office

Division Chief/Unit/Section Head

Head of Budget Unit/Section

IU School

SH or the School’s OIC designated

Designated Budget Officer (AO or Administrative Assistant (ADAS) II/IIII)

 

H. PAYROLL FOR THE PAYMENT OF SALARIES AND OTHER BENEFITS

 

The Personnel Division/ Unit of the Central Office and field units are responsible for the preparation of Payrolls for salaries and other benefits, certified by the following officials: (refer to Government Accounting Manual (GAM) Volume 11, Appendix 33 - Payroll Form)

 

Office/Amount Involved

Expenditure Class/Approval

Personnel Service (PS)

Maintenance & Other Operating Expenses (MOOE and Capital Outlay)

a. Central Office

Not over P5 Million

Director for Finance Service

Over P5 Million up to P10 Million

Assistant Secretary for Finance

Over P10 Million

Undersecretary for Finance

b. Baguio Teachers Camp

Not over P1 Million

Teachers Camp Superintendent

Over P1 Million up to P10 Million

Teachers Camp Superintendent

Undersecretary For Administration

Over P10 Million

Undersecretary for Administration

Undersecretary for Finance

c. Regional Office

 

Up to the extent of allotment released

RD

d. Schools Division Office

 

Up to the extent of allotment released

SDS

e. School without financial staff (non-implementing unit)

 

Up to the extent of allotment released

SDS

f. School with financial staff (implementing unit)

 

Up to the extent of allotment released

SH

 

The payroll for remittances to GSIS, PhiIHealth, Pag-lbig, BIR, and Automatic Payroll Deduction System (APDS) accredited entities shall be prepared by the Personnel Division/ Personnel Unit of the Central Office and DepEd held units. The Summary of remittances to GSIS, PhilHealth, Pag-Ibig, BIR, and APDS accredited entities shall be prepared by the Personnel Division/ Personnel Unit of the Central Office and DepEd field units.

 

I. DISBURSEMENT VOUCHER (DVs)

 

The required certifications for specific box of the DVs shall be as follows:

 

Box "A" - Certification as to expenses necessary, lawful and incurred under direct supervision of the head of office/unit.

Box "B'' - Accounting Entry (to be accomplished by Accounting Division/Unit/ School's Accountant or Bookkeeper).

Box "C" - Certification as to the availability of cash, or subject to authority to debit account, and supporting documents complete and amount claimed proper.

 

The said boxes in the DV shall be signed by the following:

 

 

Box “A”

Box “B” and Box “C”

Central Office

i. Not over P1 Million

Director concerned

Chief Accountant

i. Over P1 Million up to P10 Million

Assistant Secretary concerned or Undersecretary concerned

ii. Over P10 Million

Undersecretary concerned

ii. BTC

Head of Unit or higher

 

iii. BLR Cebu

Director IV of BLR

Chief Accountant – DepEd CO

Regional Office

Division Chief or Unit Head

Regional Accountant

Schools Division Office

Division Chief or Unit/Section Head

SDO Accountant

IU School

Administrative Officer, or Officer-in-Charge of the Project

School’s Accountant/Bookkeeper

 

Approval of payment (Box "D" of DV form) shall be signed by the following officials:

 

Office / Amount Involved

Approval

a. Central Office

 

Not over P10 Million

Director of Finance

Over P10 Million up to P50 Million

Assistant Secretary for Finance

Over P50 Million up to less than P100 Million

Undersecretary for Finance

P100 Million and above

Undersecretary for Finance, with clearance of the Office of the Secretary

b. Baguio Teachers Camp

 

Not over P10 Million

Teachers Camp Superintendent

Over P10 Million up to P50 Million

Undersecretary in charge of BTC

Over P50 Million up to less than P100 Million

Undersecretary for Finance

P100 Million and above

Undersecretary for Finance, with clearance of the Office of the Secretary

c. Regional Office

 

up to the extent of allotment received

RD, or in his/her absence, the ARD

d. School Division Office

 

up to the extent of allotment received

SDS, or in his/her absence, the ASDS

IU School

 

up to the extent of allotment released

SH or the School’s OIC designated by the SDS

Non-IU School

 

up to the extent of allotment released

SH or the School’s OIC designated by the SDS (for MOOE only)

 

J. CHECKS AND LIST OF DUE AND DEMANDABLE ACCOUNTS PAYABLE - AUTHORITY TO DEBIT ACCOUNT (LDDAP-ADA)

 

TRANSACTION/ACTIVITY

SIGNING AUTHORITY (SIGNING OFFICIAL AND COUNTERSIGNING OFFICIAL) AND CORRESPONDING THRESHOLD

Checks, Advice of Checks Issued and Cancelled (ACIC) and Part II of LDDAP-ADA Form

CENTRAL OFFICE:

Amount

Signing Official

Countersigning Official

Up to P10 Million

Chief of Cash Division

Director of Finance Service

Over P10 Million up to P50 Million

Assistant Secretary concerned or Highest ExeCom Official

Assistant Secretary for Finance

Over P50 Million up to less than P100 Million

Undersecretary concerned

Undersecretary for Finance

P100 Million and above

Undersecretary concerned

Undersecretary for Finance, with clearance of office of the Secretary

 

BAGUIO TEACHERS CAMP:

Amount

Signing Official

Countersigning Official

Up to P10 Million

Head of Cash Unit

Teachers Camp Superintendent

Over P10 Million up to P50 Million

Baguio Teachers Camp Superintendent

Undersecretary for Administration

Over P50 Million

Undersecretary for Administration

Undersecretary for Finance

 

REGIONAL OFFICE, SCHOOLS DIVISION OFFICE AND SCHOOLS:

Amount

Signing Official

Countersigning Official

Regional Office

Up to the extent of the allotment received

Cashier, or in his/her absence, the Chief of Administrative Division

RD, or in his/her absence, the ARD

Schools Division Office

Up to the extent of the allotment received

Cashier, or in his/her absences, the Chief of Administrative Unit

SDS, or in his/her absence, the ASDS

School

Non-IU School

Up to the extent of the allotment received

Cashier/Disbursing Officer Administrative Officer

SH or the School’s OIC as designated by the ASDS

Checks and Lists of Due and Demandable Accounts Paybale – Authority to Debit Account (LDDAP – ADA)

CENTRAL OFFICE:

Amount

Certified Correct that the List of Due and Demandable A/Ps was prepared in accordance with existing budgeting, accounting and auditing rules and regulations

Assumption of full responsibility for the veracity and accuracy of the listed claims and the authenticity of the supporting documents as submitted by the claimants

Up to P1 Million

Chief Accountant

Director concerned

Over P1 Million up to P10 Million

Assistant Secretary concerned or Undersecretary concerned (if no Assistant Secretary)

Over P10 Million

Undersecretary concerned

 

BAGUIO TEACHERS CAMP:

Amount

Certified Correct in accordance with the existing budgeting, accounting, procurement and auditing rules and regulations

Assumption of full responsibility for the accuracy of the listed claims and authenticity of the supporting documents

Up to the extent of the allotment received

BTC Accountant

Undersecretary for Administration

 

REGIONAL OFFICE, SCHOOLS DIVISION OFFICE AND SCHOOLS:

Amount

Certified Correct

Approving Officials Under Parts I and II of LDDAP-ADA

Regional Office

Up to the extent of the allotment received

Regional Accountant, Accounting Unit, or his/her designated alternate, if any 

RD, or in his/her absence, ARD

Schools Division Office including Non-IU

Up to the extent of the allotment received

Head of Accounting Unit/Section, or his/her designated alternate, if any

Part I-SDS in his/her absence, the ASDS

IU School

Up to the extent of the allotment received

School’s Accountant/ Bookkeeper

SH or the School’s OIC as designated by the SDS

Notice of Transfer of Allocation (NTA)

 

Amount

Signing Official

Countersigning Official

Over P1 Million up to P50 Million

Director for Finance Service

Undersecretary for Finance

Over P50 Million

Any other Undersecretary

Over P50 Million

Undersecretary for Finance

Designated EXECOM in the Office of the Secretary

 

 

A full copy of DepEd Order No. 017, s. 2024 below:


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