DepEd Order No. 013, s. 2022 : Omnibus Guidelines on the Regulation of Operations of Parent-Teaching Associations

DepEd Order No. 013, s. 2022

Omnibus Guidelines on the Regulation of Operations of Parent-Teaching Associations

 

 

18 MAR 2023

 

DepEd ORDER

No. 013, s. 2022

 

OMNIBUS GUIDELINES ON THE REGULATION OF OPERATIONS OF PARENT-TEACHING ASSOCIATIONS

 

To:      Undersecretaries

Assistant Secretaries

Minister, Basic, Higher, and Technical Education, BARMM

Bureau and Service Directors

Regional Directors

Schools Division Superintendents

Public Schools District Supervisors

Public and Private Elementary and Secondary School Heads

All Others Concerned

 

1. The Department of Education (DepEd) issues the enclosed Omnibus Guidelines on the Regulation of Operations of Parent-Teacher Associations (PTAs) to:

 

a. promote harmonious, active, and collaborative engagement among teachers, parents, and the community in the implementation of school programs for learners' welfare;

 

b. establish the crucial roles of the PTA as a dynamic school-based association concerned with partnership and programs for the best interest of the learners (e.g., facilitating parent-teacher partnership, participating in discussions for learners' welfare, and engaging in developing and implementing school programs);

 

c. articulate the distinct roles and responsibilities of PTA officers and members;

 

d. streamline the processes for managing PTA affairs at the different levels which include, among others: (a) election of PT A officers consisting of parent/ guardian- and teacher-members under different modalities; (b) requirements and privileges bestowed upon recognized PTAs; (c) conduct of General Assembly and other meetings; (d) undertaking of fundraising projects; and (e) financial management and transparency of PT A operations and the concomitant accountability of its officers; and

 

e. update and harmonize DepEd policies and guidelines on PTA for clarity and consistency.

 

2. All DepEd Orders, memoranda, rules, and regulations, which are inconsistent with this Order are repealed, rescinded, or modified accordingly.

 

3. For more information, please contact the

 

a. Office of the Undersecretary for Field Operations, Palarong Pambansa Secretariat, and DEACO through email at revsee.escobedo@deped.gov.ph; and/ or

 

b. Office of the Undersecretary for Legislative Affairs, External Partnerships and Project Management Service through email at tonisito.umali@deped.gov.ph.

 

4. This Order takes effect immediately upon its approval. Its certified copies shall be filed with the University of the Philippines Law Center-Office of the Administrative Register (UP LC-ONAR), UP Diliman, Quezon City.

 

5. Immediate dissemination of and strict compliance with this Order is directed.

 

 

 

 

(SGD) LEONOR MAGTOLIS BRIONES

Secretary

 

Encls.: As stated

 

Reference: 

DepEd Order Nos. 54, 77, and 117, s. 2009

 

To be indicated in the Perpetual Index

under the following subjects:

 

FUNDS

LEARNERS

POLICY

PROJECTS

SCHOOLS

SOCIETY OR ASSOCIATIONS

TEACHERS

 

 

(Enclosure to DepEd Order No. 013, s. 2022)

 

 

OMNIBUS GUIDELINES

ON THE REGULATION OF

OPERATIONS OF

PARENT-TEACHER

ASSOCIATIONS

(PTAs)

 

 

 

 

 

 

 

 

 

March 2022

 

 

ACRONYMS USED

 

BOD	Board of Directors
DBM	Department of Budget and Management
DC	Disciplinary Committee
DepEd	Department of Education
DILG	Department of the Interior and Local Government
DO	DepEd Order
ELECOM	Election Committee
ESSD	Education Support Services Division
EXECOM	Executive Committee
FPTA	Federated Parent-Teacher Association
GA	General Assembly
GC	Grievance Committee
GrPTA	Grade Level Parent-Teacher Association
GrPTA-CoR	GrPTA-Council Representatives
HPTA	Homeroom Parent-Teacher Association
LGU	Local Government Unit
LSB	Local School Board
MMS	Multimedia Messaging Service
NAPSSHI	National Association of Public Secondary School Heads, Inc.
ONAR	Office of the National Administrative Register
PESPA	Philippine Elementary School Principals Association
PRC	Philippine Red Cross
PSDS	Public Schools District Supervisor
PTA	Parent-Teacher Association
PTCA	Parents, Teacher, and Community Association
RD	Regional Director
SBM	School-Based Management
SDS	Schools Division Superintendent
SEF	Special Education Fund
SGC	School Governance Council
SIP	School Improvement Plan
SMS	Short Message Service
SPTA	School Parent-Teacher Association
SY	School Year
VSCs	Voluntary School Contributions

 

TABLE OF CONTENTS

 

	Page No.
ARTICLE I. GENERAL PROVISIONS	1
Section 1. Short Title	1
Section 2. Rationale	1
Section 3. Statement of Policy	3
Section 4. Scope	3
Section 5. Definition of Terms	4
ARTICLE II. THE SCHOOL PTA	7
Section 6. Organizing the School PTA	7
Section 7. Composition of School-Level PTAs	7
7.1 Homeroom PTA (HPTA)	7
7.2 Grade Level PTA (GrPTA)	7
7.3 School PTA (SPTA)	7
7.3.1 SPTA-General Assembly (SPTA-GA)	7
7.3.2 SPTA-Board of Directors (SPTA-BOD)	8
7.3.2.1 SPTA-BOD Officers	8
7.3.2.2 SPTA Executive Committee (EXECOM) Officers	8
Section 8. Membership in a PTA	8
Section 9. Duties and Responsibilities of PTA Members	9
9.1 Parent/Guardian-Members	9
9.2 Teacher-Members	9
Section 10. Election of Officers of School-Level PTAs	10
10.1 Voting Rights	10
10.2 No Proxy Voting	10
10.3 The Election Committee (ELECOM)	10
10.4 Election Timelines	12
10.5 Election Procedures	12
10.6 Modes of Elections	15
10.6.1 Physical Election (face-to-face)	15
10.6.2 Election by Remote Communication	16
10.6.3 Election by Hybrid Communication	18
10.7 Election Protest	18
Section 11. The HPTA, GrPTA, SPTA General Assembly (GA), SPTA Board of Directors (BOD), and the SPTA Executive Committee (EXECOM)	19
11.1 The SPTA General Assembly	19
11.2 Composition of SPTA-BODs in Public Basic Education Schools	20
11.3 Composition of SPTA-BODs in Private and Non-DepEd-Managed Basic Education Schools	21
11.4 Composition of SPTA-EXECOM	21
11.5 Terms of Office	22
11.6 Duties and Responsibilities of the SPTA-BOD and its Officers	22
11.7 Duties and Responsibilities of the SPTA-EXECOM and its Officers	26
11.8 Basic Committees that may be created	30
11.9 Removal of a BOD Member/Officer at the School or Federated Levels Based on Grounds Other than those Provided Under Section 32 (Sanctions)	31
ARTICLE III. CONVENING THE SPTA GENERAL ASSEMBLY (GA), PTA MEETING AND QUOROM	33
Section 12. Convening the SPTA GA	33
Section 13. Meetings	33
13.1 Organizing PTA Meetings	33
13.2 Levels of PTA Meetings	35
Section 14. Quorum	37
ARTICLE IV. THE FEDERATED PTA (FPTA)	38
Section 15. Organizing Federated PTAs	38
Section 16. Composition of Federated PTAs at the Municipal, City, and Provincial Levels	38
Section 17. Election and Terms of Office of Federated PTA Officers	39
17.1 Election Timeline	39
17.2 Election Procedures	39
17.3 Terms of Office	40
Section 18. Duties and Responsibilities of a Federated PTA (FPTA) and Its Officers	40
ARTICLE V. RECOGNIZING A SCHOOL PTA AND ITS PRIVILEGES	44
Section 19. Classification of School PTAs	44
Section 20. Requirements for a School PTA to be Officially Recognized	44
Section 21. Issuance of a Certificate of Recognition to SPTAs	46
Section 22. Incorporation or Registration with the Securities and Exchange Commission (SEC)	46
Section 23. Privileges of a Recognized PTA	47
ARTICLE VI. ALLOWED AND PROHIBITED ACTIVITIES OF A PTA	49
Section 24. Allowed PTA Activities	49
24.1 Support to Learners	49
24.2 Support to School Improvement	50
24.3 Support to Community Development	50
Section 25. Prohibited PTA Activities or Acts of PTA Officers	51
ARTICLE VII. FINANCIAL MATTERS	52
Section 26. General Policies on Financial Transactions of Homeroom and School PTAs	52
Section 27. Financial Management and Reporting	54
Section 28. Transparency and Accountability	57
Section 29. Turnover of PTA Records, Activities, and Funds	57
ARTICLE VIII. CONFLICTS/DISPUTE RESOLUTION, DISCIPLINARY PROCEEDINGS AND SANCTIONS	59
Section 30. Grievance Proceedings	59
Section 31. Disciplinary Proceedings	60
Section 32. Sanctions	63
ARTICLE IX. PROGRESS MONITORING OF A SCHOOL PTA	65
Section 33. School Head	65
Section 34. Division PTA Affairs Committee	65
Section 35. Regional/Division PTA Coordinator	66
Section 36. DepEd Central Offices In-Charge of PTA-Related Activities	66
ARTICLE X. TRANSITORY PROVISIONS	67
Section 37. PTA Officers in a Hold-Over Capacity from the Previous SY to the Succeeding SY	67
Section 38. Election of New PTA Officers for SY 2021-2022	67
ARTICLE XI. MISCELLANEOUS PROVISIONS	69
Section 39. Adoption of PTA By-laws	69
Section 40. School Performance	69.
Section 41. Applicability of these Guidelines to Private and Non-DepEd-Managed Basic Education Schools	69
Section 42. Suppletory Application of Some Rules	70
Section 43. Power to Review by the Office of the Secretary	70
Section 44. Separability Clause	70
Section 45. Repealing Clause	70
Section 46. Effectivity	71
References	72
Annex A. PTA Monitoring Form	74
List of Tables
Table 1: Composition of SPTA-BOD	20
Table 2: DepEd-Authorized Voluntary School Contributions (VSCs)	52

 

 

OMNIBUS GUIDELINES ON THE REGULATION OF OPERATIONS OF PARENT-TEACHER ASSOCIATIONS (PTAs)

ARTICLE I

A full copy of DepEd Order No. 008, s. 2023 below: